Generative AI Policy

Al-Adzka: Jurnal Ilmiah Pendidikan Guru Madrasah Ibtidaiyah recognizes that the advent of generative artificial intelligence (GenAI) tools and extensive language models offers unprecedented opportunities for enhancing scholarly communication while simultaneously posing new risks to research integrity, transparency, and accountability. Drawing upon the STM Association's 2023 White Paper on Generative AI in Scholarly Communications and the Committee on Publication Ethics (COPE) Position Statement on Authorship and AI Tools, Al-Adzka hereby establishes a comprehensive policy governing the use of GenAI across all stages of manuscript preparation, peer review, editorial decision-making, and post-publication activities. This policy is designed to ensure that the benefits of AI, such as increased efficiency in language polishing and data synthesis, are harnessed in ways that preserve the highest standards of scholarly rigor, ethical responsibility, and intellectual ownership.

Use of AI by Authors

Authors may use AI-assisted tools to improve language, readability, spelling, grammar, or formatting. Routine use limited to these purposes does not require disclosure, provided that the tools do not generate or substantially alter the scholarly content.

Authors must disclose AI use when a tool contributes substantively to:

1. developing or refining research ideas or questions;
2. reviewing, organizing, or synthesizing literature;
3. generating or substantially rewriting manuscript content;
4. translating substantial sections of the manuscript;
5. producing or modifying code;
6. processing, classifying, analyzing, or interpreting data; or
7. creating tables, figures, images, or other research materials.

When AI forms part of the research method, authors must report the tool’s name, provider, version where available, date of access, purpose, procedures, and validation process in the Methods section. Relevant prompts, outputs, or analytical protocols should be provided as supplementary material when necessary for transparency and reproducibility.

Author Responsibility

AI tools cannot be listed as authors because they cannot take responsibility for the accuracy, originality, integrity, or ethical implications of a manuscript.

Authors remain fully responsible for:

1. verifying the accuracy of all AI-assisted content;
2. checking all references, quotations, data, and factual claims;
3. ensuring that the manuscript does not contain fabricated, biased, misleading, plagiarized, or confidential material;
4. protecting personal, sensitive, proprietary, and participant data; and
5. ensuring compliance with applicable ethical, legal, and copyright requirements.

AI-generated outputs should not be cited as authoritative scholarly evidence when an appropriate original source is available. Authors must personally verify every reference and must not include fabricated or unverifiable citations.

AI tools must not be used to fabricate or manipulate research data, participant statements, images, findings, or interpretations. AI-generated or AI-modified images must not misrepresent research evidence. When such technology is integral to the research design, its use must be transparently explained and methodologically justified.

Declaration of AI Usage

Substantive use of generative AI must be disclosed in a section titled Declaration of AI Usage, placed after the Funding Statement and before the References.

Example:

The authors used [tool name and version] to assist with [specific purpose]. All AI-assisted outputs were reviewed, verified, and revised by the authors, who take full responsibility for the accuracy, originality, and integrity of the manuscript.

If no generative AI was used, authors may state:

No generative artificial intelligence tools were used in the preparation of this manuscript.

Disclosure of responsible AI use does not automatically affect the editorial decision. Failure to disclose substantive AI use may, however, be treated as a research-integrity concern.

Use of AI by Reviewers and Editors

Manuscripts, supplementary files, reviewer reports, author identities, editorial correspondence, and other confidential materials must not be uploaded to publicly accessible generative AI platforms or external systems that may store, reuse, or process the content.

AI must not replace the independent scholarly judgment of reviewers or editors. Reviewers and editors remain personally responsible for their evaluations, recommendations, and decisions.

Limited use of a secure, institutionally approved system may only occur when confidentiality, data protection, and editorial authorization are assured.

AI Detection and Editorial Decisions

AI-detection tools may provide preliminary indicators but are not sufficiently reliable to serve as the sole basis for rejection, accusation, or editorial sanction. Any concern regarding undisclosed or inappropriate AI use will be evaluated through human editorial assessment and, where necessary, clarification from the authors.

Confirmed misuse may result in manuscript revision, rejection, correction, retraction, or other action consistent with the journal’s publication ethics policies.

Published Articles

This confidentiality restriction applies to unpublished manuscripts and editorial materials. Articles already published by Al-Adzka may be accessed and reused in accordance with their applicable Creative Commons license, provided that proper attribution is given and the integrity of the scholarly record is maintained.